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Are you also having a large number of Outlook mails in your Outlook Mailbox? Do you want to export Outlook Mailbox to PDF? There are many Outlook users who think that the process to export Outlook mails to PDF is a difficult task. That is why many users are looking for a solution to convert PST files to Adobe format and then save the resultant PDF file on their system. Adobe Acrobat is a program which makes it possible for the users to convert Outlook emails to PDF with attachments. It also has the complete compatibility with Microsoft Outlook 2003, 2007 and 2010.

The most amazing advantage backup Outlook emails to PDF is that users can preserve the PDF files and mail attachments to use them in future if required.

This blog will describe the different approaches to batch convert Outlook emails to PDF using some simple approaches.

Export Outlook Mailbox to PDF

There are some best possible approaches to export Outlook mails to PDF. These below-discussed two techniques are very simple and easy to be used, following the given steps to start with the procedure to export all Outlook emails to PDF:

First Step: Installation of Adobe Acrobat

Similar to Microsoft Office suite applications, if any user installs Adobe Acrobat program on their system after installing Microsoft Outlook, then a quick access will be inserted by itself to Adobe Acrobat into Outlook program. For this, follow the following steps:

1. Download and install Microsoft Outlook and then click Adobe Acrobat in the toolbar.
2. You will be provided with two options:
   • Attach-As-Adobe-PDF: This states that each and every mail attachment, either it be PowerPoint presentation or Microsoft Word Document or any other attachment would be saved as PDF.
   • Attach-As-Secured-Adobe-PDF: This means that the user can save the documents and attachments in the form of secured PDFs which means that the files will be protected either from copy/open/print features.

Second Step: Export Outlook Mailbox to PDF

1. Firstly, download and install Microsoft Outlook and choose Adobe Acrobat program from the toolbar.
2. Four tabs will appear on the screen i.e. Selected-Messages, Selected-Folders, Change-Conversion-Settings and Setup-Automatic-Archival.
3. You will get two possible approaches to convert Outlook mails to PDF:
   1. Selectively export Outlook Mailbox to PDF: In this, a user can either choose a Create-New-PDF option or the option of Append-to-Existing-PDF. If any user is having the mail messages that keeps updating, then users are required to append some existing PDF making the mail message complete.
      • Choose the mails to be saved as PDF and then right-click on it.
      • Navigate to “Convert-to-Adobe-PDF”.
      • Enter the name for the PDF file.
      • Click on the “Save” button.
      • Adobe Acrobat saves all the mails along with attachments straight away.
   2. Perform conversion of selected email folders to PDF format:
      • In order to save their time, users must save all mails needed to be saved to PDF in a particular folder.
      • After that, click the Desired Folders on toolbar.
      • Now, click on folder for starting the procedure to export Outlook Mailbox to PDF.
4. After saving Microsoft Outlook mails to PDF, these mails can simply be opened in Adobe Acrobat just like emails. Users can simply click on any email for seeing the entire email message and then click on the attachment’s hyperlink for opening it in some other window. This can be extremely useful to see all mails arranged in a perfect order.

Professional Automated Approach

If the above-discussed manual approach fails then one of the best third-party approaches that you can avail is FreeViewer PST Viewer Pro Tool like an all-rounder solution in order to export Outlook Mailbox to PDF. It is also capable to easily save Outlook emails into .pdf file format without any loss of data.

Concluding Lines

In this blog, we have discussed the manual approach to export Outlook Mailbox to PDF with attachments. At times, such Manual techniques are too confusing and time-consuming and there is more probability of data loss. Because of all these reasons, a user does not prefer to go for this Manual Procedures. Unlike these manual techniques, commercial third-party approaches offer a sure-shot solution to these problems. So, users are suggested to go for any good professional third-party tool which can easily save Outlook emails to PDF format without consuming much time and can get the job done at ease and that too without any hassle.