Zoho provides multiple software solutions like MS Office suite applications, CRM tools and emailing platform too. Every user can get free access to many utilities from a single login on the Zoho website. Though many users prefer to access important communication through a desktop mail client. So, they can transfer data from Zoho Mail to Apple Mail to save the mailbox data on Mac Operating System as a backup. In this blog, we will discuss all necessary steps to take a backup copy of email messages saved to the desktop. Also, we will explain the manual procedure to add Zoho email to Apple mail with an efficient way.

Two Ways to Export Data from Zoho Mail to Apple Mail

Zoho mail to Apple Mail- Techniques

Here are some of the distinguished ways through which users can store a backup copy of the crucial information on Mac platform:

Method#1 How to Configure Zoho mail in Apple Mail using IMAP

1. Open the Zoho mail account in the web browser window

2. Then, click on gear icon at the top-right corner to open the Settings

3. Now, scroll down to an Email Forwarding and POP/IMAP, to enable the SMTP settings and to import Zoho mail to Apple Mail

4. Under the IMAP Access section, navigate to Enable button from the Status option

5. Next, Copy and Paste all the IMAP Configuration Details and any other details on Notepad

6. After that, launch the Mac Mail application and click on Mail and then, choose Add Account

7. From the screen ‘Choose a Mail account provider’, select an option Other Mail Account

8. In ‘Add a Mail Account’ section, enter the name, email address and password of Zoho mail account

9. If the error message is displayed on choosing the Sign In button, enter the following text:

-Incoming Mail Server: imappro.zoho.com
- Outgoing Mail Server: imap.zoho.com

10. Again, click on the Sign In button

11. If it is finished successfully, choose the items that require to be imported from Zoho to Mac Mail and press Done

12. After completing all the steps, Zoho mailbox will now have been configured on Apple Mail client.

Method#2 Import Zoho Emails into Apple Mail

Transfer Data from Zoho Mail client

1. First of all, log in to Zoho account via mail.Zoho.com website

2. Now, go to the Settings and choose Import/Export option

3. Browse to the specific folder location where the migrated ZIP file containing EML messages can be saved

4. Then, choose from the following three different options:

a) Export The Last: Select the number of months and emails that can be exported from last few months.

b) Export Emails From: Select the data range between which one can migrate Zoho Mail to Apple Mail.

c) Export All Emails: Move complete mailbox to the ZIP file.

5. Next, click on Export button and this will start the export process

6. Depending on the size of email files, email notifications can be sent to a mailbox.

7. It contains a link that includes the .zip file which is available for downloading.

Import All EML Files from Zoho to Apple Mail

1. Launch the Apple Mail program on Mac machine

2. Now, drag and drop EML email messages to Inbox folder of an email client.

3. Use Ctrl+A key for moving collective files and drag them to the particular folder on Mac Mail application

Disadvantages of Manual Methods

  • The manual steps may be technical for some home or non-technical end users.
  • When adding Zoho Mail to the Apple Mail manually users must have a technical knowledge about SMTP settings.
  • A deeper understanding of mail transfer is needed to perform the complete task without any data loss.

Foolproof Solution to Export Emails From Zoho to Apple Mail

The above-mentioned process can be too lengthy and time-consuming for professional user. Thus, users can take help of an efficient and effective solution i.e., Zoho Backup Tool. It is a commercial tool that helps to export complete mailbox data from Zoho Mail to Apple Mail, Outlook, Thunderbird and applications. It can take a backup copy of all Zoho mailbox items including Inbox, Draft, Trash and so on. It is also compatible with all latest editions of Windows 10 and below.

Time to Conclude

Zoho is the most popular among business enterprises and compared with some Google products. It provides emailing and document management tools that are offered by Google Apps. It also helps to keep a backup of Zoho messages in a safe location on the Mac Operating System. In this blog, we can get the solution to the query how to connect Zoho mail to Apple Mail. Else, users can opt for a reliable tool i.e., Zoho Mail Backup to make data migration much easier.