10 Must-Have Strategies for Office 365 Backup and Disaster Recovery
Microsoft’s Office 365 is one of the leading cloud-based solution providers in the world. These days, cloud services are favored because of their stern security. However, users must remember that all online or offline data is vulnerable without backup. Now the question is, are you ready for an Office 365 backup and Disaster Recovery plan? Because if you are not, your Office 365 cloud data might get lost forever. It has become imperative to have the backup of Office 365 data files. This post will discuss 10 Disaster Recovery strategies that every O365 user should follow. To start with, take a brief look at definition and importance of Office 365 Disaster Recovery Plan.
What is Disaster Recovery (DR) Plan?
As the name suggests, Disaster Recovery planning is done keeping both natural or human man-made disasters in mind. Some of the common disasters that can cause web data loss are the failure of Virtual Machine or application, rack failure, communication failure, bioterrorism, Data Center disaster, regional disaster, and national disaster. Any of these can destroy all your cloud data permanently. Disaster Recovery plan covers only critical business functions. It is different from ‘Business Continuity planning’ that involves all important aspects of a business.
Why Should You Have Office 365 Disaster Recovery Plan?
We all know the famous proverb ”Prevention is better than cure.” This saying is perfect for this situation also. A study shows that more than 50% companies that lost their business data had to shut down business. O365 backup and recovery after the disaster should be the prime priority for all professional business organizations. Once you lose your Office 365 data in any disaster, it is lost forever. All Office 365 users must understand that Office 365 does not provide backup for customer level errors. There is also no backup for lost SharePoint and OneDrive data. Moreover, Microsoft’s Office 365 Data Backup and Retention Policy keep changing regularly. Keeping everything into consideration, it is always safe to make your own Office 365 Disaster Recovery planning.
10 Best Disaster Recovery Plans and Practices
If you value your data stored in O365, you must have specific backup plans and Disaster Recovery programs. This post brings you 10 strategies for Disaster Recovery planning of Office 365 data.
1. Understanding the Complete Scenario: To plan a competent Disaster Recovery strategy, the complete understanding of the business is necessary. Things like available resources, potential risks, technology, company budget, size of company data, etc. should be taken into consideration. Also, keep in mind that the planning should be practically feasible for your organization.
2. Plan According to Risk and Possibility: While planning DR policy, all risks, as well as opportunities, should be considered. A disaster can become an opportunity for you to beat your competitors. You can enjoy the advantage of Office 365 backup while your competitors have no backup. Try to use Disaster Recovery strategy to gain upper hand for your organizations during any such situations.
3. Create and Approve Disaster Recovery Plan: After completing the above steps, users can finally create a Disaster Recovery plan for Office 365. The plan will then go to management for approval. Management will approve the plan considering whether or not it is suitable for the company. Approved plans will be implemented to safeguard Office 365 data.
4. Testing Disaster Recovery Strategies: Every Disaster Recovery strategy has to be tested after approval. Without testing, organizations will not have the practical idea about the functionality of the strategy. Testing will give us a concrete idea about the success rate of Disaster Recovery plan. It will also indicate if any change is needed in the plan.
5. Use Efficient Tool to Backup Office 365 Data: The most vital part of Disaster Recovery practices is backup Office 365 data. Nothing can beat an offline backup copy of Office 365 data as part of Disaster Recovery plan. A proficient third-party application like Office 365 Backup can archive all your O365 data. You can easily backup and restore complete Office 365 data using this program.
6. Building a Well-Trained and Learned Team: Every organization should have a well-trained team of professionals. This team can lead from the front in case of any disaster. Many small-sized companies are not required by law to have Disaster Recovery plan. In this case, this learned team can easily face any disaster and secure Office 365 data.
7. Make Consistent Backup Strategy: The Backup strategy for your Office 365 data should be overall consistent. A business organization uses a number of products and services from Office 365. A backup policy should not focus on only one product. It should evenly cover all essential Office 365 services. During any disaster, backup of all these products will help the organization running.
8. Regularly Update Disaster Recovery Strategy: Both your business and worldwide security situation keep changing over time. It is crucial to update your DA strategy on a regular interval. During the update, take latest security situation into consideration. Updated Disaster Recovery strategy will keep you ahead of all the latest security concerns.
9. Divide Responsibility among Multiple Personnel: Never put the entire O365 Backup responsibility on a single person. If this person falls sick or becomes unavailable during necessary hours, the entire plan might fail. Involve multiple people into the Disaster Recovery planning. Do not forget to keep the entire strategy written clearly for emergency cases.
10. Keep Another Copy of Valuable Data in Another Location: Always keep a second backup copy online or 150+ miles away from your business location. This is to ensure that both your backups do not encounter the same natural disaster. Saving data online can also be risky. Try using Office 365 backup tool to archive Office 365 data in offline storage.
In this time of security threats and natural disasters, Disaster Recovery plan for business has become mandatory. Organizations without a suitable Disaster Recovery and Backup planning for Office 365 is defenseless against disasters. To help organizations, we have discussed 10 must have Office 365 backup and Disaster Recovery practices. They can follow this guide to develop a strong Disaster Recovery strategy for their company.