“From last few months, I was searching for a relevant solution to save multiple Outlook emails to PDF on my local machine. Once, I have tried a manual method, but that was so time-consuming. Hence, I want to know any trustworthy and quick technique for the same. That is why, I am posting my query here to get some relevant solutions. Please, somebody, help me out to execute this complicated task to create PDF file from Outlook without any hassle. Thank you!”

There are many queries in which users are required to know that how to export multiple emails from Outlook to PDF. There are many Outlook users, who are required to convert their Outlook data files into Portable Document Format like PDF. It is so because PDF is a highly secured and portable file format also this format is a portable medium to share the personal information in the electronic way. The advantages of PDF file, sometimes make it essential to save all Outlook emails as PDF format i.e., if users are required to take a print of contents in PST file. During the conversion of Outlook email to PDF documents, it is important to handle the file attachments.

How to Save Multiple Outlook Emails to PDF

MS Outlook is a personal information manager developed by Microsoft and it is a part of the Microsoft Office suite. Users can easily save all Outlook Emails as PDF manually via its Print functionality. In order to export multiple emails from Outlook to PDF go to the below mentioned guidelines:

  1. First, launch the Outlook email program on your PC.
  2. After that, choose the desired email to which you are required to change the PDF file format.
  3. Now, hit a click on File menu and select Save As option.
  4. Select a particular location to save the resultant file.
  5. Then, hit a click on the drop-down arrow of Save As Type dialog box.
  6. Select the HTML file format and then, click on Save button to save multiple Outlook emails to PDF.
  7. Next, go to the location where you have saved this file.
  8. Now, select and hit a right-click on the HTML file.
  9. Open this specific file with the Microsoft Word.
  10. Now, from the Word Document, navigate to the File tab.
  11. Finally, click on the Save As button and then, choose the PDF format.

Note: Manual technique is not a reliable solution and sometimes it may result the corruption in PST files. Hence, users should take a backup of their Outlook PST files before performing this manual method to save all Outlook emails as PDF.

Challenges Faced While Using Manual Approach

If users may fail to get the PDF alternative in the Word Document program then, they can get the add-ons and download the file extension to “save as PDF” to save multiple Outlook emails to PDF format with images. However, if there are multiple PST files then, this manual approach may take a long time to execute the task. Additionally, bulk conversion of Outlook emails to PDF might be very risky and can lead users to permanent data loss.

Prominent Solution to Manually Save Multiple Outlook Emails to PDF

For a perfect conversion result, users are recommended to use one of the most renowned brands FreeViewer PST Viewer Pro Software. This tool is an efficient way to print or. It has the capability to export multiple Outlook .pst files to export multiple emails from Outlook to PDF in a single attempt. If users are required to migrate some selected folders from PST to Adobe file then, this program makes this possible. Users can sort or rearrange the Outlook data items via its various attributes. The best thing about this software is that it does not require the installation of the supportive application to operate. Every technical, as well as non-technical users, can use this application without any expert support.

Observational Verdict

In this article, we have discussed both of the manual and automatic third-party approach to save multiple Outlook emails to PDF. Both approaches have their own merits and limitations. However, due to the manual technique limitations stated above, we suggest users to go for the professional solution instead of the first approach to save all Outlook emails as PDF.